A2Z is Hiring a Full-Time CEO Assistant
The candidate must be willing to learn new things (from all perspectives: legal, culture, business) as the company expands to new countries and regions.
Responsibilities and Time Allocations:
Legal & Finance Support (45%):
- Assist the CEO with legal and financial tasks, including drafting legal documents, conducting research, and preparing financial reports.
- Collaborate with the finance team to gather and analyze financial data, ensuring accuracy and compliance with regulations.
- Monitor financial transactions, prepare expense reports, and maintain financial records with the CEO.
- Expect to deal with all State's laws and even outside the U.S. (ASEAN) collaborating and coordinating with lawyers and legal firms.
- Assist in financial analysis, budgeting, and forecasting activities to support strategic decision-making.
- Conduct data analysis and prepare reports to provide insights on financial performance and trends.
- Identify opportunities for cost optimization and efficiency improvements within the organization.
- Has practical skills in accounting and taxation.
- Build and maintain relationships with clients, partners, and other stakeholders to increase sales and revenue.
- Create and deliver compelling sales presentations and proposals to potential clients.
- Collaborate with other departments, such as product development and marketing, to ensure alignment of sales and marketing efforts.
- Develop and maintain detailed knowledge of the company's products and services.
- Continuously monitor and analyze market trends and competition to stay ahead of industry changes.
- Collaborate with the marketing team to develop and execute marketing campaigns.
- Continuously gather and analyze customer feedback to improve sales and marketing strategies.
Administrative Support (35%):
- Provide comprehensive administrative assistance to the CEO, including managing calendars, scheduling appointments, and organizing meetings.
- Perform data entry tasks, ensuring accuracy and timeliness of information.
- Assist in coordinating travel arrangements and logistics for the CEO.
- Collaborate with the team in designing wireframes for various projects.
- Coordinate with internal departments and external stakeholders to facilitate smooth communication and project coordination.
- Maintain confidentiality and handle sensitive information with utmost discretion.
- Any other administrative tasks assigned by the CEO such as organizing events, answering phone calls, emails.
- Great listener and implementor.
- Problem solver; no-excuse mindset.
- Has a sense of responsibility such that he/she will prepare for tasks before even the CEO asks.
- Prior experience in software industry and startups.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Proficiency in financial analysis and reporting.
- Excellent attention to detail and accuracy.
- Patient when things don’t work out and willing to participate in developing solutions.
- Good level of IT knowledge.
- Exceptional written and verbal and communication skills in English, Indian and Malay.
- Professional demeanor and the ability to interact with stakeholders at all levels.
- Integrity, loyalty, and a results-driven mindset.
- Minimizes mistakes and learns from them.
Salary and Benefits:
- Monthly salary of 500 MYR.
- Possibility for a % share based on the candidate's performance during the probationary period (the percentage of share will be discussed during the interview).
- Paid annual leave (20 days). This number will increase in the coming years.
- Opportunity to work with highly experienced team members and gain new skills.
- Prior experience working in or with entities around the world.
- Worked previously as CEO/administrative assistant.
- International exposure.
Candidates will be placed on a paid 3-month probationary period.
Please do expect to work around different time zones. Expect to work on weekends and some holidays
Qualified applicants will be contacted for an interview. We look forward to receiving your resumes.